📋 California EdTech Compliance Checklist
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CALIFORNIA EDTECH COMPLIANCE CHECKLIST

The Scribe Academy

Comprehensive Regulatory Compliance Status

Last Updated: December 2024 | Version 0.25.7

COMPLIANCE SUMMARY

Category Requirement Status
Data Privacy FERPA Compliance ✓ DONE
Data Privacy COPPA Compliance ✓ DONE
Data Privacy SOPIPA Compliance ✓ DONE
Data Privacy AB 1584 (DPA Template) ✓ DONE
Data Privacy CSDPA Exhibit E ✓ DONE
Data Privacy GDPR/CCPA Ready ✓ DONE
AI Safety SB 1288 (AI Ethics Statement) ✓ DONE
Safety AB 772 (Bullying Prevention) ✓ N/A
Accessibility WCAG 2.1 AA ⚡ IN PROGRESS
Accessibility Section 504 / 508 ⚡ IN PROGRESS
Hardware AB 3216 (Chromebook Compatibility) ○ TO TEST
Procurement CA Small Business Registration ○ PENDING

AI SAFETY: SB 1288 / BIAS MITIGATION

✓ COMPLIANT AI Ethics Statement Created

Document: legal/ai-ethics-statement.html

Key Declarations:

  • Student data is NOT used to train AI models
  • AI outputs are filtered for age-appropriate content
  • Bias mitigation through rubric-based evaluation
  • Human oversight maintained (teachers can review all AI feedback)
  • Transparency about AI use (Professor Eldred disclosed as AI)

SAFETY: AB 772 (BULLYING PREVENTION)

✓ NOT APPLICABLE No Peer-to-Peer Features

Current Status:

  • Students cannot see each other's work - All writing is private to the student and their assigned teachers/admins
  • No peer review features implemented
  • No student-to-student communication features
  • No public sharing of student writing

If peer features are added in the future: Report button and keyword filters for self-harm/bullying content will be required.

Future Consideration:

If peer review or collaborative writing features are added, implement:

  • Report button for inappropriate content
  • Keyword filters for self-harm, bullying, threats
  • Moderation queue for flagged content
  • Crisis resource links when concerning content detected

HARDWARE: AB 3216 (CHROMEBOOK COMPATIBILITY)

○ TESTING REQUIRED 1366x768 Resolution Testing

Testing Requirements:

Test Case Status
Landing page at 1366x768 ☐
Login/signup flow at 1366x768 ☐
Mission selection at 1366x768 ☐
Writing interface at 1366x768 ☐
All modals fit within viewport ☐
Touch/trackpad navigation works ☐
Chrome browser compatibility ☐

Testing Instructions:

  1. Open Chrome DevTools (F12)
  2. Click device toolbar icon or press Ctrl+Shift+M
  3. Set dimensions to 1366 x 768
  4. Test all student-facing workflows
  5. Verify no horizontal scrolling required
  6. Confirm all buttons/inputs are accessible

ACCESSIBILITY: SECTION 504 / 508

⚡ IN PROGRESS WCAG 2.1 AA Compliance

✓ Implemented Features:

  • Semantic HTML structure (headings, landmarks, labels)
  • Keyboard navigation for core workflows
  • Focus trapping in modals (Tab/Shift+Tab, Escape to close)
  • Text-to-Speech with multiple voice options
  • Color themes: Default, Deuteranopia, Protanopia, High Contrast
  • ARIA labels on interactive elements

○ Pending Actions:

  • Run formal WCAG audit with Axe or WAVE tools
  • Test with screen readers (NVDA, VoiceOver, JAWS)
  • Verify color contrast ratios meet 4.5:1 minimum
  • Ensure all images have alt text
  • Test with keyboard-only navigation
  • Create formal VPAT document

AI Content Accessibility:

  • AI-generated feedback is rendered as standard HTML text
  • All AI text is accessible to screen readers
  • TTS can read AI feedback aloud
  • No AI content is image-only or inaccessible

PROCUREMENT: CA SMALL BUSINESS REGISTRATION

○ PENDING 5% Bidding Preference Available

Benefits of CA Small Business Certification:

  • 5% bidding preference on state contracts
  • Access to small business set-aside contracts
  • Networking opportunities with state agencies
  • Listed in CA Small Business/DVBE database

Registration Steps:

  1. Visit CaleProcure Small Business Certification
  2. Complete the online application (Form STD. 812)
  3. Provide proof of business (Articles of Incorporation, business license)
  4. Demonstrate gross annual receipts under $15M (or industry-specific limit)
  5. Confirm independently owned and operated
  6. Submit and await certification (typically 2-4 weeks)

Eligibility Requirements:

  • Independently owned and operated
  • Not dominant in field of operation
  • Principal office in California
  • Owners domiciled in California
  • Gross annual receipts within limits (varies by industry)

COMPLIANCE DOCUMENTS

📄 Data Processing Addendum (DPA) 📄 CSDPA Exhibit E Responses 📄 SOPIPA Compliance Audit 📄 AI Ethics Statement 📄 CA Education Code Compliance 📄 Accessibility Statement 📄 Security Overview

🏛️ Illinois State Requirements

📄 IL Compliance Guide (SOPPA/BIPA) 📄 SOPPA Data Inventory Sheet

🔬 Pilots & Research

🎯 Strategic Testing Protocol (CA & IL) 📋 Pilot MOU Template 📄 Research Collaboration Letter (IRB) 📄 Sandbox Mode Documentation 📄 Anonymous Rostering Guide 📄 Mock Grading Party Guide

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Document Version: 1.0 | Last Updated: December 2024